Base Camp Food Vendor Application
3061 Dillard Road Highlands, NC
Saturday, May 30th – Sunday, May 31st, 2026
Vendor Details
It is $750 to participate in Bear Shadow. If we sell out, we will have 1,500 people each day, 1,000 of which are in the General Admission Area. This fee includes:
- Location is in General Admission Area over the course of the entire weekend. (Vendors need to participate in both days to be accepted)
- Vendor would be expected to be open and ready to serve when gates open Saturday, 1:00pm-10:00pm and on Sunday, 12:00pm-8:00pm
- You will be given up to four (4) Working Vendor Passes to work the event
- Enough space to accommodate your food truck or activation needs
- The Festival will provide power during the event
- WiFi for point-of-sale transactions
- Festival grounds will provide ambient lighting
- Festival tickets include beverages for attendees. You do not need to bring beverages to sell.
Vendor to Provide
- Macon County Public Health Temporary Food Establishment Permit (application, menu, set up design & fee) submitted by May 8, 2026
- Readable, visible menus with available items and prices
- Anything and everything you need to take payment and give change (payment processing systems, cash box, etc.)
- All Disposables – plates, cups, napkins. Please note we are hoping to make this a plastic free event. We encourage vendors to use recyclable or compostable products.
- Tent if needed (We can help you source one from our rental company, at your cost)
- Linens, decorations, swag, etc. Anything you want to have to personalize your booth and make it more specific to your brand.
Please fill out this application and submit it by Monday, March 23rd.
Accepted vendors will receive an email with payment instructions.
Payment is due no later than Monday, May 4th.
You will not be able to load-in to the festival without payment in full.